Privacy Policy

Health and Safety Policy

Leadership Group Responsibility:

Type of Policy:

Review Period:


Next Review:

Head Teacher


Every year

Reviewed: September 2021

Reviewed: September 2022

This document sets out the Health and Safety Statement of Intent for Greenwich Engineering School (GEMS) A sister company of Philip Training Centre.

The purpose of which is to encourage the ownership, commitment and compliance at all levels of the business and to provide a framework to establish and review Health and Safety policies, objectives and guidance across the organisation.


This Policy applies to the Whole School and Out of School Care Provision


1.0 Statement of Intent
2.0 Responsibilities
3.0 Arrangements


Greenwich Engineering & Medical School treats the health, safety and welfare of our pupils, staff and visitors as our top priority.

We aim to comply with all applicable health & safety legislation, including the Health & Safety at Work Act (1974).

This policy shall be reviewed annually, or following a health & safety related incident, feedback from an interested party, or significant changes to the school's premises/activities.

This policy will be made available to all staff members, parents/carers and interested parties.

2.0 Responsibilities of the Proprietors

The proprietors of Greenwich Engineering & Medical School, as the employer, have overall responsibility for the health & safety of their students, employees and all persons affected by the school's operations.

Specifically, the Proprietors are responsible for:

Reviewing the school's health and safety policy annually and implementing new arrangements where necessary.

Providing appropriate resources within the school's budget to meet statutory requirements and the school's health and safety policies, procedures and standards.

At school level, duties and responsibilities have been assigned as follows:

2.1 Responsibilities of the Headteacher

The Headteacher, supported by the SMT and the school office, is responsible for the day-to-day management of health & safety.

Specifically, the Headteacher is responsible for:

Ensuring adherence to statutory requirements and standards.

Outlining the responsibilities for ensuring health and safety within the school.

Ensuring effective health and safety management arrangements are in place for carrying out regular inspections and risk assessments, implementing actions and submitting inspection reports to the proprietors where necessary.

Communicating the health and safety policy, and other appropriate health and safety information, to all relevant people, including contractors.

Carrying out health and safety investigations.

Ensuring all staff are competent to carry out their roles and are provided with adequate information, instruction and training.

Ensuring that the premises and equipment are maintained in a serviceable condition.

Reporting to the Directors any significant hazards which need rectifying.

Monitoring, purchasing and contracting procedures to ensure compliance with school policy.

Certain tasks may be delegated to other members of staff but overall responsibility remain with the Headteacher.

2.3 Responsibilities of the office staff

The office staff are responsible for supporting the Head of School in the day-to-day administration and implementation of the health and safety policy.

Members of the office staff will be allocated specific health and safety roles to be carried out as part of their job description

In addition to responsibilities delegated by the Headteacher, the office staff are specifically responsible for:

Maintaining, or having access to, an up-to-date library of relevant published health and safety guidance from appropriate sources, and ensuring that all staff are aware of, and make use of, such guidance.

Ensuring regular health and safety risk assessments are undertaken for the school's activities, and that control measures are implemented.

Ensuring that appropriate safe working procedures are brought to the attention of all staff.

Resolving health, safety and welfare problems when members of staff refer to them and informing the Headteacher of any problems to which they cannot achieve a satisfactory solution with the resources available to them.

Carrying out regular inspections of all areas of the school to ensure that equipment, furniture and activities are safe, and recording these inspections where required.

Arranging for the repair, replacement or removal of any item of furniture or equipment which has been identified as unsafe.

Collating and maintaining records related to health, safety and welfare.

Ensuring, so far as is reasonably practicable, the provision of sufficient information, instruction, training and supervision to enable employees and pupils to avoid hazards and contribute positively to their own health and safety.

Ensuring that all accidents (including near misses) are promptly reported and investigated using the appropriate forms.

Ensuring that when contracts have been awarded, health and safety is included in specifications and contract conditions, taking account of school policy and procedures.

2.4 Responsibilities of all Employees

Under the Health and Safety at work Act (1974) all employees have general health and safety responsibilities. Employees must be aware that they are obliged to take care of their own health and safety whilst at work, along with that of others who may be affected by their actions.

All employees have a responsibility to:

Take reasonable care for the health and safety of themselves and others in undertaking their work.

Comply with the school's health and safety policy and procedures at all times.

Apply the school's health and safety policy to their own department or area of work and be directly responsible to the Headteacher for the application of the health and safety procedures and arrangements;

Report all accidents and incidents in line with the reporting procedure.

Co-operate with school management on all matters relating to health and safety.

Not to intentionally interfere with or misuse any equipment or fittings provided in the interests of health, safety and welfare.

Report all defects in condition of premises or equipment, and any health and safety concerns immediately to the school office.

Report immediately to the school office any shortcomings in the arrangements for health and safety.

Ensure that they only use equipment or machinery that they are competent / have been trained to use.

Make use of all necessary control measures and personal protective equipment provided for health and safety reasons.

2.5 Visitors

➢ Anyone who is present, for any length of time, on GEMS premises is automatically bound by all relevant GEMS policies in force, which are designed to promote the safety of the individuals and the property as a whole.
➢ He/she has the moral as well as legal responsibility to take reasonable care of their own health and safety and that of others present in the Centre perimeter.
➢ Anyone who is present for any significant length of time on the GEMS premises is bound by law to familiarise him/herself with the existing Health and Safety Policy of the GEMS, including fire and emergency evacuation procedures, which are published on the notice boards and are available on request from the Administration Office.
➢ It is up to all such persons to react quickly and responsibly in the unwanted event of outbreak of a fire or an emergency, and to report to the relevant authorities responsible accordingly.
➢ It is also incumbent on them to sign, if and when required by the Centre, a declaration that they have understood the Centre rules and policies supporting the Health and Safety at Work Act, 1974 and abide by them.

2.6 Health & Safety Officer

At least two of the staff of the GEMS have been trained and qualified regarding Health and Safety matters as per the norm of Health & Safety at Work Act, 1974 and Health & Safety Regulations, 1999. These persons will constantly advise and assist staff on all practicalities and statutory obligations related to the Health and Safety issues.

The Officer is the point of co-ordination for all representatives regarding Health & Safety, Fire and Emergency. It is their responsibility to ensure that they receive adequate moral and logistic support as required to meet their goals. Furthermore, they are to;

➢ Ensure that all GEMS staff practice extreme caution every day to ascertain that their own safety and that of the others in the Centre is paramount, and extra care is taken while carrying out their jobs in order not to endanger anyone who might be present in the Centre.
➢ Ensure that members of staff report to their superior or to the person in charge of Health and Safety any suspicious development that could lead to any risk to all individuals and the safety of the premises.
➢ Ensure that all staff are conversant with the Health and Safety Policy and that they are prepared to provide assistance to the learners or anyone else in need, preferably leading by example.

2.7 Teaching staff

In addition to his/her main job description, teaching staff and lead tutors are responsible for:

• Introducing learners to Health & Safety issues, fire hazards and practices, smoking and related matters before the start of their relevant courses.
• Educating learners on the ‘Do’s’ and ‘Don’ts’ relating to Health and Safety in the Centre and maintain continual supervision of them.
• Making sure that any queries on the part of their learners regarding their health and safety while in the GEMS premises are appropriately addressed, and that any matter requiring the Headteacher’s attention is reported without delay.
• Promoting awareness through the participation of learners in Health and Safety related education and practices.

2.8 Learners

All learners of GEMS will be informed of the GEMS Health and Safety policy; they will then be required to:

• Familiarise themselves and comply with information available on Health and Safety issues, including Fire Practice and Evacuation Procedures.
• Refrain from the behaviour which may endanger themselves or the health and safety of their colleagues or the safety of the Centre properties and premises.
• Refrain from using apparatus and equipment including electrical and information systems without authority of the Centre staff and then only after receiving instructions and permission from the tutor or other relevant person.

They are to adhere to the working procedures as outlined by the tutors and other staff as and when they are disseminated.


3.1 Risk Assessments

General Risk Assessments

The school risk assessments (for activities, teaching and non-teaching, premises and one-off activities) will be co-ordinated by a member of the office staff, following guidance contained in this policy, and are approved by the Headteacher.

These risk assessments are available for all staff to view and are held centrally in the school office.

Risk assessments shall be reviewed every term in line with the termly monitoring inspection, or following significant changes to the activity or premises, or following an accident/incident, or following feedback from an interested party. Staff are made aware of any changes to risk assessments relating to their work.

Risk assessments shall take account of the individual needs of all employees, pupils, parents/carers, visitors and any other persons affected by the School's activities.

3.2 Individual Risk Assessments

Specific risk assessments relating to individuals, e.g. staff member or pupil, are held on that person's file and will be undertaken and approved by the Headteacher and/or the office staff. Such risk assessments will be reviewed on a regular basis by the Headteacher and/or the office staff.

It is the responsibility of employees to inform the Headteacher and/or the office staff of any medical condition (including pregnancy) which may impact upon their work.

It is the responsibility of pupils parents/carers to inform the Headteacher and/or the office staff of any medical condition which may require support during school hours.

3.3 Curriculum Activity Risk Assessments

Risk assessments for curriculum activities will be carried out by the responsible staff member, referring to the model risk assessments, and the office staff for advice if required.

Whenever a new course is adopted or developed, all activities are checked against the model risk assessments and significant findings incorporated into the course plan documentation.

Refer to Risk Assessment Policy for Pupil Welfare for more information.

3.4 Monitoring and Inspection

A general inspection of the school's premises, equipment and facilities shall be conducted termly by a member of the office staff.

Monitoring inspections of individual departments shall be conducted regularly by department heads or nominated staff.

Monitoring inspections shall be recorded on the provided form and records of monitoring inspections shall be kept in the school office.

The office staff are responsible for following up items detailed in monitoring inspections.

Inspections of technical and key safety related equipment (e.g. fire alarms, fire extinguishers, emergency lighting, gas appliances, electrical equipment etc) shall be conducted by competent contractors, as detailed in the appropriate sections of this policy.

The Head teacher is responsible for conducting an annual inspection and reporting findings to the proprietors.

3.3 Training & Communication

All new employees, including work experience students, shall receive training in health & safety aspects related to their role as part of their induction.

Staff training includes, but is not limited to, manual handling, emergency procedures, health & hygiene, first aid, COSHH and working at height.

Any changes to health & safety arrangements shall be briefed to all applicable staff during regular staff meetings, or via an ad-hoc meeting if deemed necessary.

Health & safety is a standing item on all staff meeting agendas.

Training and briefing records shall be held in the school office.

The Headteacher or the office staff shall ensure refresher training is completed within the prescribed time limits.

The statutory health & safety poster will be completed by August 30th and displayed in the staff room and reception areas.

Employees are encouraged to provide feedback on health & safety issues. Feedback received shall be considered by the Headteacher and School Manager and acted upon if deemed appropriate

3.4 First Aid

Assessment of Need

The level of first aid provision (staff training, first aid kits and internal procedures) will be determined by risk assessment and shall be reviewed annually or following a related incident, or feedback from interested parties, or significant changes to the school's premises/activities.

First Aiders

The office staff are the designated staff members responsible for administering first aid. They hold a current three year 12 hour paediatrics first aid and anaphylaxis training certificate. They shall keep their certification up-to-date through regular refresher training.

First Aiders:

Genie Harvey, Mulki Mohammad, Philip Onwuachi, Paul Ajamufua

Designated Sick Room

As required by the Education (School Premises) Regulations (1996), the room designated for care of pupils during school hours is located in the School Office, in the front of the building on the ground floor. This room contains a first aid kit, wash facilities, bed, privacy curtain and is next to a toilet and wash facilities.

First Aid Kits

First aid kits are located in the following areas of the school:

Medical room (Full Kit)

Staff room (FULL KIT)

All first aid kits are clearly identifiable with a first aid sign and available to all staff.

First aid kits are replenished regularly. Admin staff are responsible for ensuring the contents of first aid kits are regularly checked, items are sterile/suitable for use, in-date, replenished when needed and stock ordered.

In addition, the School will provide "emergency" Ventolin/salbutamol inhaler to be used in the event of a pupil or adult requiring aid in the absence of their personal inhaler. A list is also available informing the member of staff in charge as to which "prescription" inhaler the individual has been prescribed.

Each full first aid kit will contain the following:

Waterproof plasters

Eye pad

Triangular bandages

Finger dressing

Sterile dressings (assorted sizes)

Sterile moist wipes

Disposable gloves

Disposable heat retaining blanket

Burn shield dressing

Tuff-Kut scissors

Conforming bandage

Medical Attention Procedure

Should a pupil suffer an accident or require urgent medical attention, the following procedure must be followed:

Check for any immediate danger to the pupil.

Assess the pupil's condition.

If necessary, call 999 - ask for an ambulance and answer all questions calmly.

Administer first aid as appropriate until help arrives.

Arrange for a member of staff to contact the pupil's parents/carer and make them aware of the situation.

If parents/carer cannot be contacted, leave a message asking them to contact the school urgently. The child's emergency contact person may have to be informed in the case of parents being unavailable.

A member of staff must accompany the pupil to hospital and stay with them until their parent/carer arrives. The pupil's diary is to be taken with them to provide details of their emergency contact numbers, medical conditions, allergies and family doctor.

Complete a Medical Incident Form and hand to the school office.

Infectious Diseases

The following arrangements are in place in order to minimise the risk to staff and pupils of infectious diseases:

A member of the office staff is responsible for keeping abreast of any new information relating to infectious, notifiable and communicable diseases and local health issues. New information shall be disseminated to staff members and parents/carers as necessary

Infectious diseases posters are displayed in the school office and staff room.

If a pupil feels unwell, is sick, has diarrhoea, has an accident and/or staff feel that they may have an infectious disease that may put other pupils/staff at risk, they will be isolated in the sick room and arrangements made for collection by their parent/carer.

Emergency contact numbers will be used if the parent/carer cannot be contacted.

The pupil and parent's right to confidentiality shall be respected.

The pupil shall be treated in a sympathetic, caring and understanding manner.

Parents/carers shall be kept informed of any infectious diseases occurring at the school.

We expect, and inform, parents/carers to call or email the school office in the morning if their child is unwell and will not be attending school.

We expect, and inform, parents/carers to state the reasons for absence in their child's diary or email to the school office upon returning following illness.

Pupil Health Care Plans

Greenwich Engineering & Medical School recognises that some pupils may have medical conditions that require support so that they can attend school regularly and take part in school activities

Health Care Plans will be developed for all pupils with medical conditions requiring support during school time.

Plans would be developed with input from the parent/carer.

Plans would be reviewed as necessary by the Headteacher, office staff or class teacher with input from the parent/carer.

Parents/carers would be expected to inform the school of any change in their child's condition or medication requirements.

Parents/carers would be expected to supply the school with any life-saving prescription medication their child may require.

Relevant staff would be briefed on the pupil's medical requirements and administration of any medication.

Copies of Health Care Plans would be accessed by all staff members in the staff room.


Competent staff members shall only administer prescription or non-prescription medication to pupils where there is a health reason to do so and we have received written consent from the parent/carer (e.g. penicillin, ear/eye drops, cough mixture, allergy creams & pills and travel sickness pills - No Aspirin shall be administered. Staff members will not administer a greater dose than the official recommended dosage unless with doctor's prescribed permission.

Competent staff members shall only administer life-saving prescription medication to pupils in accordance with their health care plan and with written consent from their parent/carer (e.g. for anaphylaxis, asthma, diabetes, epilepsy).

Medicine consent forms for parental completion are located in the school Office. Sample copy below.

Dear Parent/Guardian,

Please complete the following declaration for our First Aid records.

I authorise a member of staff at Greenwich Engineering & Medical School to administer the prescribed medication.


Child’s                                                                              Name

Time/s                      to          administer          the          medication

Name                                        of                                 medication


Time last dose administered

Parent’s signature……………………………………………… Date……………………………………

Records shall be kept by the school office of all medication administered to pupils.

All medication shall be stored in accordance with product instructions, in their original container and in a safe and secure location, out of reach of pupils. If stated, the medication may need to be stored in the fridge located in the school office.

Inhalers are kept in a clearly marked bag, situated in the School office during class hours and on the playground hook during break times for quick access and under staff charge when child off site

3.5 Accidents

Accident Reporting – Internal

All accidents, incidents, dangerous occurrences and near-misses, no matter how seemingly minor, must be reported to the school office without delay.

A Pupil Accident Book and a Staff Accident Book is located in the school office and must be completed following any accident. Details recorded include a brief description of the accident, who was involved, location, date, time and action taken.

The school office shall investigate all accidents, report their findings to the Headteacher and act accordingly to minimise the risk of further occurrences.

The Accident Book shall be reviewed annually by the school office and any trends identified reported to the Headteacher for action.

Accident Reporting – HSE

In accordance with the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (Last updated 2013) (RIDDOR), the following must be reported to the HSE in writing by the school office within 10 days of occurring:

Deaths (to be reported by telephone without delay).

Major injuries (see HSE website for definitions – to be reported by telephone without delay).

Injuries to an employee resulting in them being unable to work for 3 or more consecutive days (including weekends).

Injuries to pupils, and other non-employees, through activities connected to the school’s activities, that lead to a hospital visit.

Specified occupational diseases (see HSE website for guidance – to be reported by telephone without delay).

Specified dangerous occurrences (see HSE website for guidance – to be reported by telephone without delay).

3.6 Fire Safety

See separate Fire Safety policy for details.

3.7 Educational Visits

The staff of Greenwich Engineering & Medical School aims to provide a broad and balanced curriculum and believe that school trips are an essential resource for learning and a key component of the curriculum.

All School trips will be planned in advance and risk assessed, in accordance with the Health & Safety at Work Act (1974) and the DfE’s Health & Safety Advice on Legal Duties and Powers for Local Authorities, Head Teachers, Staff and Governing Bodies.

Planning & Preparation

When planning a school trip, the responsible teacher shall:

Seek permission from the Headteacher for the trip, as they have ultimate responsibility for the pupils, irrespective of whether they are present on the trip or not.

Remember that they (the teachers) are responsible for all aspects of the trip, including preparation and post-trip activities, and that during the trip they are responsible for the care and welfare of the pupils.

Ensure that before a trip takes place, a member of staff visits the venue to assess the risks that may occur there, or on the journey, and check the availability of essential facilities, e.g. toilets, eating areas etc.

Lead staff members are to complete an off-site risk assessment form before trips which require a higher level of risk management e.g. Residential trips. Risk Assessment forms must be handed to the Headteacher for approval. Lead staff must:

Ensure that the location of the venue and the length of the journey are taken into account when considering the trip’s suitability for the pupils, in terms of their cultural requirements, physical disabilities, age, size and maturity.

Ensure that a full costing for the trip is conducted and approved, so as to determine the level of any parental contribution required.

Ensure that at least 2 weeks before the trip is due to take place, a letter is sent home to the parents/carers of all pupils attending, containing all relevant details, including venue, subject, justification, times, parental contribution, clothing, equipment and spending money for the pupils. The letter shall include a permission slip for the parents to complete and return, giving their permission for the pupil to attend.

Ensure that enough adults are attending to help supervise the pupils:

Transport – External Provider

Where transport to the venue is required from an external transport provider, the responsible teacher shall arrange for suitable transport to be booked through the school office ensuring that:

All transport shall be organised using a known and approved transport provider.

Insurance liability certificate and DBS cover letter to be obtained from coach company and officially logged by the School office

There is a seat available for every person going on the trip, and that suitable seat-belts are fitted.

The transport provider is notified of the purpose and details of the trip, and that speed limits, driving hours regulations and other safeguarding/safety regulations are to be observed at all times.

During the Trip

Whilst undertaking the trip, the responsible teacher shall:

Ensure that the safety of the pupils is the first priority.

Ensure that all adults attending the trip, including parent/carer volunteers, are fully briefed on their role and responsibilities including safeguarding of pupils, the aims of the trip, any emergency arrangements, and are assigned to a group of pupils which does not include a relative of theirs.

Ensure that all pupils are prepared for the trip by explaining the aims of the trip, the expected standards of behaviour, the importance of following all rules and of not taking any undue risks.

Ensure that a first-aid kit, sick bags (where transport is to be used) and mobile phone for emergency usage are taken on the trip.

Regular Trips

School trips that form a regular part of the curriculum, or after school activities, such as regular trips to leisure/sports centre etc (which will form part of our PE sessions) need only be risk assessed before the first such trip. Risk assessments should be reviewed annually by the office staff or following significant changes to the details of the trip, an accident/incident or feedback from an interested party.

Additionally, for regular programmed trips taking place during school hours, all parents sign a consent form for local trips on entry to the school.

Parents will be provided with termly and half termly dates for diary updates or will be emailed to keep them informed about activities planned in the local vicinity of the school.

Higher Risk Activities

Trips involving activities such as trekking, caving, climbing, water sports etc… are considered higher risk. Venues providing such activities must hold a license, as required by the Adventure Activities Licensing Regulations (2004). This license shall be checked, and a copy kept on file, in the school office, before the trip takes place.

3.8 Insurance

Greenwich Engineering & Medical School will purchase, and shall maintain, suitable levels of public liability insurance to cover our activities and facilities.
Insurance certificate will be displayed in our building and is available for inspection by all interested parties.

3.9 Smoking

Greenwich Engineering & Medical School operates a no-smoking policy applying to all staff, pupils, parents, visitors, work experience students and contractors when they are on the school premises.

The school site is an entirely smoke free environment and this includes the use of e-cigarettes and other tobacco products.

Smoking is not permitted at any time anywhere in the school grounds including toilets, corridors, staff room or the outdoors sitting/play area.

At GEMS we aim to provide an environment where good health is promoted for all and to raise awareness of the dangers associated with exposure to tobacco smoke.

No-smoking notices are prominently displayed around the site, including at all entrances to the school, and anyone found smoking on the premises will be politely asked to leave.

All transport provided or contracted by the school is smoke free and will display compulsory signage as required by the Health Act.

Smoking is not permitted during school events held within or outside normal school hours or anywhere in the school grounds or buildings.

All staff and parent helpers are expected to refrain from smoking on all school trips, activities and events.

3.10 Security

Greenwich Engineering & Medical School treats the security of our pupils as a top priority. Security arrangements are monitored and reviewed regularly by the school office and following a security related incident or feedback from an interested party.

Security arrangements currently in place include:

Keeping all external doors locked to prevent unwanted visitors.

Keeping internal and external areas secure by closing the front door on arrival and departure from the premises.

Ensuring all visitors and staff sign-in in the visitor’s book tablet upon arrival, and sign-out when they depart, with the time recorded and witnessed by a staff member.

Ensuring all visitors show identification upon arrival if unknown to the school.

Ensuring staff only admit known/expected persons to the school.

Ensuring that all parents/carers are made aware of the arrival and collection arrangements, including early collection, and the procedures that will be followed should they be delayed, and their child not collected.

Providing lockable metal filing cabinets for personnel files etc. to satisfy data protection, confidentiality and fire risk requirements.

A turnstile has been installed to the main entrance in June 2020 to monitor and record every student that enters and exits the building.

CCTV & Intruder Alarm System has also been installed in August 2020.

3.12 Electrical Safety

All employees shall visually check electrical equipment, including plugs and cables, before use to ensure that it is in safe working order.

Portable electrical equipment is regularly PAT tested by a competent person and records kept in the school office.

General electrical maintenance is carried out by the property management and certificates are available on demand.

3.13 Workplace Temperature

Greenwich Engineering & Medical School recognises the importance of maintaining a reasonable temperature in all workplaces, in accordance with applicable legislation.

In accordance with the Education (School Premises) Regulations (1999), the following minimum temperatures will be observed:

Areas where there is a lower than normal level of physical activity (e.g. sick rooms): 21°C

Areas where there is a normal level of physical activity (e.g. classrooms & canteens): 18°C

Areas where there is a higher than normal level of physical activity 15°C

3.15 Cleaning

Greenwich Engineering & Medical School recognises the importance of maintaining clean and hygienic premises. The following health & safety arrangements are in place:

  • Suitably competent staff have been employed to clean the premises.
  • Cleaning staff are provided with suitable hand washing facilities.
  • All cleaning products are kept in a secure utility room out of reach of pupils.
  • All premises are to be cleaned and tidied before pupils arrive.
  • Routine cleaning does not take place during school hours.
  • Hygienic and safe cleaning materials are available for use in emergencies.
  • Toilets are regularly checked for cleanliness.

Pest control visits are conducted by a competent specialist pest control contractor for preventative control.

The school office holds COSHH records of all products used by cleaning staff and the pest control contractor in case of emergencies – this list is provided by the cleaning company.

3.16 Personal Hygiene

Greenwich Engineering & Medical School recognises the importance of promoting good personal hygiene practices. The following health & safety arrangements are in place:

Staff and pupils are encouraged to observe good practice in matters of personal hygiene at all times.

Pupils are encouraged to use the toilets correctly.

Pupils are encouraged to wash their hands regularly, (especially before and after handling food) after using the toilet.

Pupils are encouraged to use hand sanitisers provided.

Pupils are encouraged to place their hands over their mouths when they cough or sneeze.

Staff are encouraged to set a good example to pupils in matters of personal hygiene.

No dogs are allowed on school premises.

Good health and hygiene practices are actively promoted through notices, signs, posters, leaflets and staff meetings.


1 Display Screen Equipment

In accordance with the Health & Safety (Display Screen Equipment) Regulations (1992), as amended 2002, the following arrangements are in place to manage the risk to significant users of display screen equipment:

A display screen equipment assessment shall be conducted by a member of the office staff, and reviewed annually, or following significant changes to their work activities, or following a report of deterioration of the user’s eyesight or general health.

Where assessments indicate a risk to the user, changes to their work activities, equipment or system of work shall be considered.

Significant users shall be provided with training and information relevant to their display screen equipment and workstation usage in order to minimise risks

3.22 Contractors on Site

The office staff are responsible for ensuring that all contractors engaged to work on school premises are suitably competent to conduct their activities and possess the correct levels of insurance

All contractors are required to report to the school office, sign the visitor’s book and be briefed on any health & safety arrangements relating to their work on the premises (including fire procedures).

Contractors will be asked to provide the school office staff with risk assessments and method statements for the work to be undertaken, which shall be agreed with the school before work commences on site.

All work shall be arranged for suitable times of the day to minimise the risk to employees and pupils.

All contractors, as visitors, on site during school hours must not be left alone with any pupils for safeguarding reasons. Regular contractors, known to the school, who have to attend during school hours will have DBS clearance.

The office staff shall monitor areas where contractors work and keep records of all work completed.

3.23 Lone Working

Staff are encouraged not to work alone in school. Work carried out unaccompanied, or without immediate access to assistance, should be risk assessed to determine if the activity is necessary. Work involving potentially significant risks (e.g.late night work) should not be undertaken whilst working alone.

Where lone working cannot be avoided staff should:

Obtain permission from the school office and notify them on each occasion when lone working will occur.

Key holders attending empty premises where there has been an incident or suspected crime should do so with a colleague if possible. They should not enter the premises unless they are sure it is safe to do so. Where necessary, contact appropriate emergency services and additional help.

Ensure they have means to summon help in an emergency, e.g. access to a telephone or mobile telephone.

When working off site, notify a colleague of their whereabouts.

Report any incidents or situations where they may have felt unsafe or uncomfortable.

3.24 Manual Handling

Staff should ensure they are not lifting heavy items and equipment unless they have received training and/or equipment in order to do so safely.

Manual handling activities which present a significant risk to the health and safety of staff shall be reported to the school office, and where such activities cannot be avoided a risk assessment shall be conducted to ensure such risks are adequately controlled. A copy of this risk assessment will be provided to employees who must follow the instructions given when carrying out the task.

Paediatric Moving and Handling

All staff who move and handle pupils have received appropriate training (both in general moving and handling people techniques and specific training on any lifting equipment they are required to use).

3.25 Mental Well Being

Greenwich Engineering & Medical School recognises that the mental and physical well being of students and employees is key to the running of a successful school and the service delivered to our pupils.

All employees must declare to the Headteacher any medical condition and regular medication they require, as well as providing emergency contact details for use in emergencies. All employee records shall be treated as confidential.

A staff room has been provided for employees to take their breaks, rest periods and refreshments in.

Employees may discuss in confidence with the Headteacher any personal health or domestic issue which they feel may impact on their role at the school.

Employees must report to the Headteacher any incidents relating to staff well-being such as violence, intimidation, stress or bullying.

3.26 Asbestos

The property managers are responsible for ensuring no asbestos is present in the building and certificates are available on request.

3.27 Legionella

The safety and servicing of water is dealt with by the property manager and certificates are available on request

A daily check on running water and temperature is conducted by the administrator and any problems logged and communicated to the Headteacher.

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